The General Asset Management Policy Manual by School of Educators provides a structured approach for the systematic tracking, utilization, and maintenance of non-IT assets across the school campus. It ensures that physical resourcesโsuch as furniture, lab equipment, sports materials, and infrastructureโare properly documented, allocated, maintained, and accounted for.
The manual lays out clear procedures for asset procurement, tagging, transfer, and disposal, while also addressing damage/loss reporting, insurance coverage, and physical verification schedules. With practical tools and ready-to-use templates, this SOP supports operational transparency, cost efficiency, and long-term asset sustainability.
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Purpose & Scope of the Asset Policy
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Asset Categories and Definitions
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Roles and Responsibilities (Admin, Maintenance, Accounts)
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Procurement & Receiving Process
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Asset Tagging and Identification Guidelines
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Fixed Asset Register (FAR) Management
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Asset Allocation, Transfer, and Custody
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Damage, Theft, or Loss Reporting Protocol
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Maintenance & Repair Coordination
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Annual Physical Verification and Reconciliation
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Guidelines for Disposal, Obsolescence, and Recycling
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Insurance Procedures (if applicable)
This manual is a vital resource for school administrators, procurement teams, and accounts staff to implement effective asset governance, ensuring accountability and the optimal use of school resources.
Jyoti Bhattacharya –
This manual has completely transformed the way we manage non-IT assets in our school. The inventory procedures, tagging guidelines, and maintenance schedules are extremely well explained. It helped us reduce loss, misuse, and misplacement of assets.
Highly recommended for all schools and institutions!
Poonam Verma –
The manual offers practical and well-structured SOPs, eliminating confusion in asset distribution, storage, maintenance, and write-off procedures. Weโve implemented most of it already, and the results are excellent.
Definitely worth itโhighly recommended!
Ramesh Kuldeep –
We finally have a structured way to manage furniture, lab equipment, sports materials, and other physical assets. The SOPs are very easy to follow, even for non-technical staff. This manual brought discipline and transparency into our asset tracking system.
A must-have resource for admin teams.