General Asset Management Policy Non-IT Assets Manual eBook

The General Asset Management Policy Manual by School of Educators provides a structured approach for the systematic tracking, utilization, and maintenance of non-IT assets across the school campus. It ensures that physical resources—such as furniture, lab equipment, sports materials, and infrastructure—are properly documented, allocated, maintained, and accounted for.

The manual lays out clear procedures for asset procurement, tagging, transfer, and disposal, while also addressing damage/loss reporting, insurance coverage, and physical verification schedules. With practical tools and ready-to-use templates, this SOP supports operational transparency, cost efficiency, and long-term asset sustainability.

• Purpose & Scope of the Asset Policy

• Asset Categories and Definitions

• Roles and Responsibilities (Admin, Maintenance, Accounts)

• Procurement & Receiving Process

• Asset Tagging and Identification Guidelines

• Fixed Asset Register (FAR) Management

• Asset Allocation, Transfer, and Custody

• Damage, Theft, or Loss Reporting Protocol

• Maintenance & Repair Coordination

• Annual Physical Verification and Reconciliation

• Guidelines for Disposal, Obsolescence, and Recycling

• Insurance Procedures (if applicable)

This manual is a vital resource for school administrators, procurement teams, and accounts staff to implement effective asset governance, ensuring accountability and the optimal use of school resources.